AGM Of The Society To Be Held On 25th February 2024

Ref: AIMO/MC/AGM/2024                                                                                                                                 09 February 2024

Sub: Annual General Body Meeting Of The Society To Be Held On 25th February 2024

Dear Members,

This is to inform you that the AGM of the Society is being convened on Sunday, 25th February 2024 in the Society Community Hall from 2:15 PM onwards to transact the following business:

Agenda for Annual General Body Meeting

1. Assembly of Members as per Quorum.

2. To consider and adopt the audited accounts for the financial year 2022-2023.

3. Resignation of the Vice President Mrs Harshali Kaur, upon selling of her Flat E-148 in the Society.

4. Appraisal on the works done since last AGM held on 29.01.2023.

5. Proposal for Individual BSES Electric Meter.

6. Proposed Rationalisation of Maintenance Charges

Below is an analysis of maintenance charges being applied since 2013 :

Flat Type	Present	No. of	Total Amount	Present	Proposed Maintenance	Proposed Total Amount of
& Area in	Amount	Flats	of Maint. per	Maint.	@ Rs. 24 per sq. m. on	Maint. @ Rs. 24 / sq. m.
Sq. Mtrs	of	per	Type (Present)	per sq. m.	all Flats of all category	per Category of total Flats
	Maint.	Type	[ B x C ]	[ B / A ]	[ Rs. 24 x A (Area) ]	[ C x F ]#
A	B	C	D	E	F	G
A = 121.01	2,600	24	62,400	21.48	24 x 121.01 = 2,904	24 x 2,900	=      69,600
B = 104.34	2,400	32	76,800	23.00	24 x 104.34 = 2,504	32 x 2,500	=      80,000
C = 098.89	2,400	56	1,34,400	24.26	24 x 098.89 = 2,373	56 x 2,370	= 1,32,720
D = 073.88	2,400	32	76,800	32.48	24 x 073.88 = 1,773	32 x 1,770	=      56,640
E = 166.45	3,000	16	48,000	18.02	24 x 166.45 = 3,995	16 x 3,990	=      63,840
Total		160	3,98,400				4,02,800

# Proposed maintenance for all categories of Flats after rounding off at uniform rate of Rs. 24 per sq. metre.

NOTE:  As can be seen from the above table, the aggregate of total maintenance charge being proposed works out to Rs 24 per sq meter. It is also evident that the highest maintenance charge is being applied to Type D although they are the smallest in terms of flat area whereas the lowest maintenance charge is being applied to Type E although they have the largest flat area. This anomaly needs an immediate course correction.

7. Use of Central Park for personal functions of the Members

Some members have approached the MC and have suggested that the use of the Central Park should be permitted for personal functions of the residents. It has further been pointed out that in the past too the use of the lawn had been permitted in two specific instances and had been stopped thereafter. Members are of the opinion that this facility should be made available to all against payment of rental & cleaning charges. No change is proposed in the existing charges for the use of Community Hall only.

MC proposes Rs. 10,000 per day for the use of Central Park + Rs. 1,000 as cleaning charges.

8. Re-issuance of Parking Stickers

It is proposed to issue new parking stickers. Flats with covered parking to get 2 stickers and flats without covered parking to get 1 sticker for car. This is proposed bearing in mind that we do not have even 160 parking spaces in the common / open area.

9. Non-Operation of the Society Shop by the Allottee

Mr. R P Gupta, also the Allottee of the Shop in the Society, has requested the MC for the disconnection of Electricity Meter of the shop vide his letter dt. 16-09-2023. MC has examined the issue and has subsequently issued a letter to Mr. R P Gupta on 01-02-2024, requesting for some documents and has also asked him to reopen the Shop ASAP, as per the terms & conditions of the indemnity Bond and Undertaking given by him on 22-04-2003. His reply is awaited. The house has to take a decision on this matter.

10. Outstanding Dues of Some Members

It is observed that there are several members who have outstanding dues against them and do not pay even after reminders. Rather than creating unpleasantness by directly taking coercive action against such Members as per DCS Act & Rules, MC proposes that the House may collectively decide the course of action.

11. Discussion & Decision on availing of additional FAR on the basis of Consent Forms received

• It took the MC almost 6 months to get the filled Consent Form from Members after rigorous follow-ups. Despite this, 8 Members are yet to submit their forms.
• As the Fire Fighting NOC is mandatory for FAR permission from DDA, the MC focused on getting the Fire Fighting Systems installed, the process for which is ongoing and application for Fire NOC will be filed once the work is completed.
• Based on the consent forms received, the following picture emerges:
  1. Out of 40 Flats (A Type – 24 + E Type – 16), 22 Flats said NO to FAR and 14 Flats opted for Proportional FAR. Their contention being that since they have paid more Land Money towards bigger area, their FAR extension has to be in proportion to the existing flat area. If at all FAR is ratified on EQUAL basis, it could result in possible legal hurdles and consequential delays.
  2. As far as Type B & C Flats are concerned, there will hardly be any difference whether FAR is done on Proportional Basis or Equal Basis.
  3. In case of Type D Flats, they can also avail additional area (subject to maximum feasibility) by paying the requisite compounding fee.
• In view of the above facts, as a viable solution, it is proposed that proportional FAR is considered by all Members for approval.
• If Members agree with the above proposal, it is proposed that they may submit their New & Final Consent Form (available in the Society Office) along with a cheque of Rs. 10,000/- as a token of their acceptance, latest by 30th April 2024, to enable the MC to proceed further in the matter. Forms received without the token acceptance amount will not be considered.

12. Any other point with the permission of Chair.

The following points may also please be noted:

1. Only members are requested to participate and vote in the proceedings of the AGM.
2. In compliance with the guidelines issued by RCS vide circular F.47/Policy/Misc/2015/941 dated 26.12.2019, the proceedings of the AGM will be video recorded.
3. High Tea will be served after the conclusion of AGM.

For & on behalf of AIMO CGHS Ltd.

Mahesh Khemka

(Secretary)

Encls: Audited Balance Sheet, Income & Exp. Statement and Receipt & Payment Account for F.Y. 2022-23 (3 pages).